Note: This list is not inclusive of every requirement for every document.
- Documents must pertain to real estate and have original signatures that are completely notarized.
- Notary acknowledgement must have the state, county, person(s) appearing before the notary, legible notary stamp/seal (dark enough to be scannable), notary expiration date, and all blank areas/lines completed.
- Notary acknowledgement must be on or after the execution date of the document.
- Documents must be in English or include an English translation.
- Documents must have a parcel identification number, property location and municipality listed.
- Deeds must have the mailing address of the grantee listed for property tax purposes. For deeds with multiply grantees, one specific precise address must be listed for property tax billing.
- Sales agreements must have the complete address of the buyer and seller listed.
- Checks must be payable to the Recorder of Deeds and must be equal to or greater than the recording fee (overages more than $10 will be returned).
- Multi locality deeds must state the percentages of divisions for local transfer tax.
- If possible, allow a minimum margin of one-half inch around the document for recording purposes.
- Documents must be accompanied with an addressed, stamped envelope of appropriate size for return.
- Name, title of person signing, and institution being represented must be printed at the signature area.
- Reference documents must have the book/page or instrument number of original document.
- Multiple documents within the same transaction must be labeled the order which they are to be recorded, or will be recorded the order that they are received.
- Releases can reference no more than three mortgages (satisfaction pieces can only reference one unless it's a re-recording).