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1. What is the 'GIS Agreement'? Where can I find that document?

Please refer to the GIS Agreement document that is linked above on the page. The GIS Agreement is a required document that must be signed by your municipality's elected official prior to the creation of your intial Special Needs Registry GIS map. This document provides security for the uses of the data contained in the map.

2. What should I do after I've collected paper copies of the Resident Sign-Up Form?

Once you've received copies of the Resident Sign-Up Form, your municipality will need to type that information into the required Excel spreadsheet that was distributed to each municipality. Once your data is typed into the Excel spreadsheet, you can begin the process for having your data mapped.

3. Where do I get the Excel form?

If your municipality does not have a copy of the required Excel form, you may use the following contact information to receive it:

• Email York County Human Services / Alternatively you can Email the York County Office of Emergency Management 
• Shen Kreiser, York County Emergency Management Phone Number: 717-840-2990

4. Will County staff enter my resident information into the required Excel spreadsheet for me?

No. It is the municipality's responsibility to enter resident data from the paper sign-up sheet, to the required Excel spreadsheet.

5. The first block of the required Excel spreadsheet asks for an ID Municipal Number -- how do I fill that in?

Please refer to the Municipal Codes information. Find your municipality name, and then enter the two-digit code for your municipality in the "ID Municipal Number" field. Please make sure you choose the code associated with your municipality's name - NOT the mailing address of your citizens! (Ex: Mailing address is York, PA - but the municipality is West Manchester Township. Choose West Manchester Township's code.)

6. In the Township/City/Borough field on the required Excel spreadsheet, do I put the municipality name or the mailing address?

(Ex: Mailing address is York - municipality is Manchester): The Township/City/borough field should reflect your mailing address (Ex: citizen living in Manchester Township still has a mailing address of York - put York in this field)

7. How many resident sign-up sheets should I collect before having maps created?

The answer to this is at the discretion of each municipality -- there is no set amount of residents required to have maps created.

8. Who updates the ECRIN resident information?

Updates are the responsibility of each municipality. How information is updated (phone calls to participating residents, advertisements in newsletters or at community events, mailings) is also up to the individual municipalities.

9. How often should information be updated?

This is at the discretion of the municipality. Some municipalities may do it once every six months, while others may prefer to do it once a year.

10. How do I get a map created?

Once you feel you have collected enough resident sign up sheets, have entered all of your resident data into the Excel spreadsheet, and have had your elected official sign the GIS Agreement you can use the following contact information to begin the mapping process:

• Email York County Human Services / Alternatively you can Email the York County Office of Emergency Management
• Kelly Blechertas, York County Human Services, Phone Number: 717-771-9347
• Shen Kreiser, York County Emergency Management, Phone Number: 717-840-2990

11. How do I get help with the Special Needs Registry?

Please use the following contact information if you have questions about any part of the ECRIN process:

• Email York County Human Services / Alternatively you can Email the York County Office of Emergency Management
•  Kim Sellers, York County Human Services, Phone Number: 717-771-9347
• Shen Kreiser, York County Emergency Management, Phone Number: 717-840-2990

12. How do municipalities get residents to sign up? How do they advertise the program?

Several municipalities have published the resident sign-up form and information on the program, in their semi-annual newsletters (York City, West Manchester Township, Dillsburg Borough, and Manchester Township, to name a few), while others have done mailing inserts with the annual tax bill (West York Borough), or published information about it in the local newspapers (Yoe Borough). Some municipalities are also planning on advertising the program at community events.

To date, the mailing included in the annual tax bill seems to have generated the most responses.