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Once you've received copies of the Resident Sign-Up Form, your municipality will need to type that information into the required Excel spreadsheet that was distributed to each municipality. Once your data is typed into the Excel spreadsheet, you can begin the process for having your data mapped.
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Please refer to the GIS Agreement document that is linked above on the page. The GIS Agreement is a required document that must be signed by your municipality's elected official prior to the creation of your intial Special Needs Registry GIS map. This document provides security for the uses of the data contained in the map.
If your municipality does not have a copy of the required Excel form, you may use the following contact information to receive it:
No. It is the municipality's responsibility to enter resident data from the paper sign-up sheet, to the required Excel spreadsheet.
Please refer to the Municipal Codes information. Find your municipality name, and then enter the two-digit code for your municipality in the "ID Municipal Number" field. Please make sure you choose the code associated with your municipality's name - NOT the mailing address of your citizens! (Ex: Mailing address is York, PA - but the municipality is West Manchester Township. Choose West Manchester Township's code.)
(Ex: Mailing address is York - municipality is Manchester): The Township/City/borough field should reflect your mailing address (Ex: citizen living in Manchester Township still has a mailing address of York - put York in this field)
The answer to this is at the discretion of each municipality -- there is no set amount of residents required to have maps created.
Updates are the responsibility of each municipality. How information is updated (phone calls to participating residents, advertisements in newsletters or at community events, mailings) is also up to the individual municipalities.
This is at the discretion of the municipality. Some municipalities may do it once every six months, while others may prefer to do it once a year.
Once you feel you have collected enough resident sign up sheets, have entered all of your resident data into the Excel spreadsheet, and have had your elected official sign the GIS Agreement you can use the following contact information to begin the mapping process:
Please use the following contact information if you have questions about any part of the ECRIN process:
Several municipalities have published the resident sign-up form and information on the program, in their semi-annual newsletters (York City, West Manchester Township, Dillsburg Borough, and Manchester Township, to name a few), while others have done mailing inserts with the annual tax bill (West York Borough), or published information about it in the local newspapers (Yoe Borough). Some municipalities are also planning on advertising the program at community events.
To date, the mailing included in the annual tax bill seems to have generated the most responses.