FAQs • York County, PA • CivicEngage

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About York County

1. When are County offices open?: County offices are generally open from 8 am until 4:30 pm each weekday, excluding holidays. Please note: Hours of operation for certain programs and services can vary, so please visit the applicable department's website to verify their hours.

2. What can I bring into County buildings?

Visitors to County-owned buildings may be subjected to security screening. Please note: The following items are prohibited in the York County Judicial Center:

Cell phones
Firearms
Cameras
Pagers
Radios
Compact disk players
Any type of recording device
Pepper spray
Mace
Tools
Cutting instruments
Electronic games
Food/drink
Any other item Sheriff's Office personnel determine to be a security risk

3. Where are your offices located?: For a full list of department locations and contact information, please visit our contact directory.

4. How do I apply for a job with the County?: York County is a great place to work. Please visit the Job Seekers section on the Human Resources pages for a list of open positions and information about how to apply.

5. I am looking to do business with the county. Where should I go?: Please visit our Purchasing Department’s pages for open bids and a bidder’s list application.

6. What do the Commissioners do?

The 3-member Board of Commissioners is the chief legislative and policy-making board of York County Government. Some functions include:

Adopting the annual County budget
Raising the money to fund the County's operations by levying property taxes, setting fees, selling bonds or borrowing
Appointing citizen members to County boards, commissions and committees, which provide oversight for significant County services
Determining the sites of County buildings, and purchasing or disposing of County-owned property and facilities
Representing the County, and managing its property and business by adopting rules, regulations, ordinances and policies

7. When do the Commissioners’ meet?: The Commissioners meet each Wednesday at 10 am. The meetings take place in the Commissioners' meeting room, which is located on the 2nd floor of the York County Administrative Center, 28 E Market Street in York City. Public comment is invited at these meetings.

8. How do I get a copy of a birth or death certificate?: The York County Archives has birth and death records from 1852 to 1855 and 1893 to 1906. For records after 1906, please contact the Pennsylvania Department of Health. Prior to 1906, Pennsylvania only kept birth and death records for the years we list. Government birth and death records never existed for any other time periods. Church records or family files found at The York County Heritage Trust are the best alternatives.

9. How do I obtain a driver’s license, vehicle registration and other related matters?: The Pennsylvania Department of Transportation handles driver’s licenses, vehicle registration and similar requests. Please visit their site.

10. Where do I go to apply for a Passport?: The York County Prothonotary’s Office accepts passport applications.

11. Where do I go for a license to carry a firearm?: The York County Sheriff’s Office handles licenses to carry firearms.

12. I’m interested in purchasing a hunting, fishing or small games of chance license. Who handles that for the county?: The York County Treasurer’s Office handles these requests.

13. I am looking for the Welfare Office/Assistance Office/County Assistance Office.: This office is a state entity that is operated in each county in Pennsylvania. See a listing of all of the County Assistance Offices in the state, with contact information. For York County's Assistance Office, call 717-771-1100, or 800-991-0929. The Assistance Office provides help with: financial, housing, employment, food stamps, energy, etc.

14. Where can I get assistance in paying my heating bill?: There are several community agencies that assist with heating and energy concerns. The largest program is the Low-Income Home Energy Assistance Program (LIHEAP), which is currently implemented through the York County Assistance Office. You can contact that office at 717-771-1100, or 800-991-0929. Review LIHEAP information and resources.

15. Where can I get food assistance?: The state-operated York County Assistance Office runs the food stamp program. Their phone numbers are 717-771-1100, or 800-991-0929. The York County Food Bank also provides food assistance and can be phoned at 717-846-6435. York County also provides several food pantries, located across the county. To locate the pantry closest to your home, please contact FIRST at 717-755-1000 or 800-673-2529.

16. Where can I go to find out what social services are available to help me?: Please phone FIRST at 717-755-1000 or 800-673-2529.

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Agricultural Land Preservation Program - Application Information

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1. What is an agricultural conservation easement?: An agricultural conservation easement is the landowner's right to prevent the development or the improvement of the land for any purpose other than agricultural production. When conservation easements are sold to the County or State Ag Land Preservation Board it gives the county the right to say "no" to development.

2. How would purchasing agricultural conservation easements preserve agriculture?: It would provide compensation to farmers for the development value of farmland they preserve in long-term agricultural use. By selling conservation easements the farmer would receive the development value of the property without having to sell the farm for development. Purchasing agricultural conservation easements provides a long-term, permanent, solution to farmland conversion.

3. Who determines the value of agricultural easements?: State certified general real estate appraisers are retained by the county land preservation board to determine the market value and farmland value of the property. The difference between the market value and the farmland value is the conservation easement value. A farmer who disagrees with the appraiser has the right to retain another independent appraisal, at his expense. Differences between the two appraisals are recalculated according to a state formula worksheet which will allow the County Board to offer a second easement purchase offer, or the original offer. Note: A current cap of $3,000 per acre is now in effect in York County.

4. How long are the agricultural conservation easements for?: Today, agricultural conservation easements are sold in perpetuity, or, forever.

5. Can a farmer buy back the conservation easement?: The purpose of the easement program is the long term preservation of productive farmland. Today easements are purchased for perpetuity and are not intended to ever be sold or changed. In rare instances, a perpetual easement may be repurchased after a minimum of 25 years with State and County Board approval, provided the land is no longer feasible to farm. However, it is most reasonable to expect that all farms will remain feasible to farm, although the farm operation may be very different.

6. What are the farmer's right's after selling the conservation easement?

The right to develop, or prevent development, is only one of the many rights in a property owner's "bundle of right's". Some of the right's in the bundle are the right to sell, lease, mortgage, leave to heirs, mineral rights, air, and surface right's, etc. After selling a conservation easement, the owner retains ownership of the farm and all other rights of ownership, however, the farm must continue to be used for commercial agricultural production. The landowner also is permitted to construct one additional residential structure for himself, an immediate family member, or an employee of the farm. With the adoption of Act 33 of 2019, landowners may subdivide off an existing house located on a preserved farm, or a house to be built.

Selling the conservation easement would not prevent the construction of buildings for agricultural purposes. Note all Township Ordinances regarding building and construction must be followed. Customary part-time and off-season rural enterprises may not be affected. In addition, coal, oil, and gas exploration, as well as, granting right-of-ways for utilities or transporting coal, oil, and gas would be unaffected by the easement sale. Granting a private right-of-way is strictly prohibited.

7. What land is eligible for conservation easement sale?

Only farmland duly enrolled within Agricultural Security Areas (ASA's), containing at least 500 acres, and meeting the minimum eligibility criteria as established by the York County Conservation Easement Program Guidelines, are eligible for preservation. See the Eligibility Criteria. Enrollment is voluntary and requires permission by all the owners of record of the farmland tract, as well as, your lender.

Priorities for purchasing agricultural conservation easements are determined by the County and State Boards, but programs must consider the following: quality of farmland, the likelihood of conversion within the next 20 years, proximity to preserved farmland tracts, stewardship of the land, and fair, equitable, objective and non-discriminatory procedures. See the Farmland Ranking System.

8. Do I have to maintain a soil/water conservation plan on the farm?: Yes. According to the amended Pennsylvania Clean Streams Law, a soil and water conservation plan, or, an AG Erosion and Sedimentation Plan is required on every tract of land involving the plowing or tillage of soil, as well as, any disturbance of soil. Today this requirement includes not only cropland, but pastureland and barnyard areas too. The York County Conservation Easement Program requires a Conservation Plan or the Ag E and S Plan for application to the program with at least 50% of the plan implemented. See our Conservation Information Packet for more specifics.

9. How is farmland preservation in pennsylvania funded?: Current funds for PA's Farmland Preservation Program come from the county, state, and federal sources. State Growing Greener Bonds, Environmental Stewardship Fund, and a 2 cent tax on every pack of cigarettes sold in Pennsylvania are some of the state sources. These funds provide the State portion of the funding to every county participating in the farmland preservation program. York County funds agricultural land preservation with the passage of a December 2019 Resolution formalizing the York County Open Space and Land Preservation Committee and the dedicated 0.1 mill in the County Budget to preserve ag and open space. Additional county funds include interest on Clean and Green violation penalties collected. Federal funds are also allocated for farmland preservation since the passage of the 1996 Federal Farm Bill, through the Federal Farm and Ranchlands Protection Program (FRPP).

10. Who will ensure that the deed restrictions are maintained?: The County Board has the primary responsibility of ensuring that the easement restrictions are maintained. Inspections are required every other year on State and County funded easements. Inspections are conducted by County Ag Land Preserve Staff. Federally funded easements are visited annually and may include federal staff. Landowners will be notified by phone or regular mail prior to an inspection visit. The State has the option of conducting additional inspections of easements, if a violation is suspected. The county must complete an inspection report for each farm inspected, which is submitted to the landowner and the state, as well as a year-end report.

11. Must I apply every year?: No. A new application process started in 2020 which requires a complete application every 2 years to be submitted. The next deadline for new applications is February 15, 2024. The County Board and staff will review completed applications every 24 months. Following the review of complete applications, qualifying applications, will be ranked with scores and ranking position posted in the Office and results mailed to each qualifying landowner. Results will be posted to the webpage as well. Note the County Board will appraise from the ranked list of farm applications for a 24 month period. February 15, 2024 Applications are available.

12. Do I pay taxes on easement funds?

Yes. The easement money you receive will be viewed as income by the IRS and capital gains tax must declared for the year due. You are strongly encouraged to seek tax advice from your accountant or legal counsel to determine your tax liability.

If you have further questions about the York County Agricultural Conservation Easement Program, please email Eric Naylor, Director, at EMNaylor@YorkCountyPA.gov, or call 717-840-7400, or write:

York County Agricultural Land Preservation Board
2401 Pleasant Valley Road
Suite 101 Room 145
York PA 17402

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Conflict Counsel

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1. Where is the Conflict Office located?: The Conflict Office is located on the ground floor of the York County Administrative Center at 28 East Market Street, York, PA 17401. Directions can be obtained online with google maps.

2. Where should we park?: Parking is not provided by the Conflict Office. There is parking in the East Market Street garage, which is across the Street from the Administrative Center. There is also metered parking throughout the downtown area.

3. Do you validate parking?: No, the Conflict Office does not validate parking; visitors to the Conflict Office are responsible to pay their own parking.

4. Can my family members call and ask questions for me and discuss my case?: No, the Conflict Office will not discuss case information with third parties - anyone other than the client - unless there is signed a release allowing your attorney to speak with specific, listed individuals.

5. Why doesn’t my attorney return phone calls?: Your attorney will return your phone call. Conflict Counsel are frequently out of the office and not able to immediately return phone calls. Please be patient while your attorney deals with the demands of all of their cases and clients. Your attorney should return your call within the week it was received. If you need immediate assistance, please call 717-771-9220; your attorney's Paralegal or another staff member will assist you.

6. Do you have the number to Adult Probation/Domestic Relations/Clerks Office/Costs and Fines/District Attorney?

Adult Probation: 717-771-9602
Domestic Relations: 717-771-9605
Clerk of Courts: 717-771-9612
Costs and Fines: 717-771-9612
District Attorney: 717-771-9600

7. Who is my attorney and when is my next court date?: You can find information about your case and attorney from Pennsylvania's Unified Judicial System webportal. Select the appropriate court and enter your information. If you cannot find your case, contact the Conflict Office by calling 717-771-9220 and a staff member will assist you.

8. Does the Conflict Office handle Custody/Visitation Rights/Landlord Issues/Employment problems?: No, the Conflict Office does not handle those types of cases. You can contact Mid-Penn Legal Services by calling 717-848-3605 or the York County Bar Association at 717-854-8755 to find an attorney who does handle those cases.

9. What is the contact information for York County Juvenile Probation, York County Youth Development Center, York County Children, Youth and Families, and York County MH-IDD?

York County Juvenile Probation: 717-771-9567
York County Youth Development Center: 717-840-7570
York County Children, Youth, and Families: 717-771-9868
York County MH-IDD: 717-771-9618

10. Who can I talk to if my child is charged with a crime?: If your child (under age 18) is charged with a misdemeanor or felony offense, and is not currently represented by the Conflict Office you must first contact Juvenile Probation or the Public Defender's Office. The Conflict Office and the Public Defender's Office do not represent children charged with truancy, or curfew violations, summary offenses or traffic offenses.

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Coroner

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1. Who is the Coroner?: Pamela L. Gay was elected Coroner in November 2013 and took office on January 6, 2014. A registered nurse for 34 years and certified in Forensic Nursing, Pam’s focus is on reaching out to survivors of loss and educating the community regarding health trends in York County and the preventative measures that can be taken to reduce deaths due to substance abuse and suicide. Pam is also certified as a Diplomate by the American Board of Medicolegal Death Investigators.

2. What are the duties of the Coroner?: The York County Coroner’s Office (YCCO) investigates the facts and circumstances of deaths that occur within the county. The purpose of the investigation is to determine the cause of any such death and to determine whether or not there is sufficient reason to believe that any such death may have resulted from criminal acts or criminal neglect of persons other than the deceased.

3. Where is the jurisdiction of the Coroner?: The York County Coroner's Office assumes jurisdiction of those deaths that occur within the limits of York County. The Coroner, Chief Deputy or Deputy Coroner may conduct interviews, serve subpoenas or otherwise conduct investigative procedures outside of the county as long as the death occurred within the county.

4. Who notifies the Coroner's Office of a death?

Emergency Medical Service providers, Police Investigators or Healthcare Facility Personnel typically notify the Coroner's Office when a death occurs.

The general public should call 911 to report a death. If the decedent is under hospice care, it is appropriate for the family to contact the funeral director of their choice or hospice nurse without calling 911.

5. Are all deaths reported to the Coroner?

No. In York County, the following deaths are not reportable:

Decedents who are in-patients of a hospital for at least 24 hours and die as the result of only natural causes.
Decedents who die of only natural causes as a resident of a skilled nursing facility or while in hospice care.

The following deaths are reportable to the Coroner in York County:

All forms of criminal violence, unlawful acts or criminal neglect resulting in death
All accidents (motor vehicle accidents, home accidents, falls or industrial accidents)
All suicides
All deaths caused or contributed to by drug/chemical overdose or poisoning
Sudden death of a person in apparent good health
Deaths unattended by a physician (i.e. decedent has not been under a physician's care, or physician or certified registered nurse practitioner [CRNP] who had been treating decedent prior to death had not treated decedent for illness decedent is thought to have succumbed to)
Death of a decedent in York County who has been treated by an out-of-state physician who is not licensed in PA and therefore cannot sign the PA death certificate
Deaths in a prison or penal institution
Deaths while in police custody
Deaths during or due to complications of diagnostic or therapeutic procedures (including operative or peri-operative) in which the death is not readily explainable on the basis of prior disease
Any death in which trauma, falls or fractures, chemical injury, asphyxia, exposure, fire, drug overdose or reaction to drugs or medical treatment was a primary or secondary, direct or indirect, contributory, aggravating or precipitating cause of death
Deaths related to employment
Deaths occurring in a suspicious or unusual manner
Any death wherein the body is unidentified or unclaimed
Deaths known or suspected as due to contagious disease and constituting a public health hazard.
Deaths of persons whose bodies are to be cremated, buried at sea or otherwise disposed of so as to be thereafter unavailable for examination
Any sudden infant death
Stillbirth due to maternal trauma or drug abuse or in absence of physician or midwife

6. Are all Coroner records available to the public?

No. The Coroner's Investigative Report, Autopsy and Toxicology Reports are not public records. These reports contain information that is protected by Federal and State Laws.

The View of Body (cause and manner of all deaths) are the only records that are made available to the public. State Law requires that only the following information be made available for public view:

Name of the decedent
Cause and manner of death
Age of the decedent
Date and time of death
Coroner's Name and Seal

7. How do I obtain a Coroner's Report? Autopsy Report? Toxicology Report?

1 copy of each report is made available to the legal next of kin, providing that the investigation is complete and the case is closed.

Insurance or Legal requests for reports may be made in writing on company or law firm letterhead and must accompany a written authorization release from the legal next of kin.

8. What is the cost for reports?

1 watermarked copy of autopsy and/or toxicology report is made available to the legal Next of Kin at no charge.

A fee is charged for additional copies to Next of Kin and/or outside legal/insurance entities at the following rates (if no pending criminal action). Insurance or legal entities must submit their request via letter on letterhead- all documents/photos are watermarked and cannot be copied:

Coroner's Investigative Report - $100

Autopsy Report - $500

Toxicology Report - $100

Case Photographs - $250 for first 50 photos; $250 for any additional photos beyond 50; $500 total max

9. Who can retrieve the personal effects recovered from a decedent?

Personal effects are typically released to the funeral director along with the decedent.

The legal next of kin, or legal designee, may pick up items not released to the funeral director during normal office hours and by appointment only.

Recipient must present a valid government-issued photo ID and sign a release.

10. Do I need to identify or can I view my loved one in the morgue?

No, due to biohazard and public health concerns, as well as insurance regulations, the general public is not permitted to enter the morgue facility, which is currently at York Hospital.

If identification of a decedent is necessary, additional forensic methods will be utilized.

Arrangements to view a decedent should be made with the funeral director handling the final disposition. Funeral homes will work with families who wish to view the decedent.

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County Bridge Program

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1. Why are the bridges in poor condition? Don't you maintain them?: Bridge maintenance and replacement projects are expensive and complicated. York County receives some funding to maintain and replace bridges within the county. This amount of funding is low due to the large cost for projects. Due to the age of the county bridges and the limited financial resources, many of the bridges need to be replaced or repaired at the same time, outpacing the current funding.

2. I never use these bridges, so why should I have to pay the $5 vehicle registration fee?: County-owned bridges are a component of the larger transportation network that connects everyone with goods and services, directly or indirectly. For example, although you may not use them directly, you may indirectly use them by buying goods from the store that were transported over one of the county bridges. Additionally, others in the community may rely on the bridges to carry emergency services, just as you rely on the transportation infrastructure to allow emergency services to get to your home.

3. Why does it take so long when replacing or repairing a bridge?: By reading the updates on the county bridges that are currently being replaced or repaired, you can see that this is a relatively complex process. It is always the goal to complete the project to the highest standards and as quickly as possible. But due to the complexity and components of each project, they can take as little as 18 months or as long as 3 to 5 years.

4. The bridge I travel over looks fine. Why are you repairing/replacing it?: While some bridges may appear to be structurally sound, there can be serious deterioration to components of the bridge that are not easily visible to the untrained eye. York County works closely with specialized engineers that inspect our bridges on a mandated annual or biannual basis.

5. Why did you close my bridge?: York County closes bridges only as a last resort when the condition of the bridge poses a clear and present threat to the safety of the traveling public. While some bridges are closed for short periods of time for quick repairs, others may be closed for a long duration while funding is secured for its repair or replacement. Repair or replacement of any bridge must be considered in the context of competing priorities of other bridge projects and the limited financial resources available to the County.

6. Who makes sure the bridges in PA are safe?

The Pennsylvania Department of Transportation (PennDOT) is responsible for ensuring that nearly 32,000 bridges in Pennsylvania are inspected according to state and federal regulations. Approximately 25,000 bridges are owned by the state and inspections are done by PennDOT employees and consultants who are certified bridge safety inspectors. PennDOT provides oversight for the approximately 6,500 bridges owned and inspected by local municipalities and other agencies.

The Pennsylvania Turnpike Commission is responsible for inspecting their bridges and they are required to submit the inspection information to PennDOT.

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Court Self-Help Center

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1. What can and can’t the CSHC staff do?

CSHC Staff are not Lawyers and are limited in how much help they can provide

CSHC can: Explain basic process for some civil cases, print copies, search existing cases filed with the Prothonotary's Office, provide forms and packets to visitors for a fee, and provide free access to legal research tools

CSHC cannot: Give legal advice, do legal research on your behalf, recommend specific law offices, interpret court orders, write/scribe/translate forms, create custom paperwork, assist with non-Prothonotary forms, file/serve/mail forms for you, contact the Judge/hearing officer in your case, advise you whether a process is appropriate

2. What if I can’t afford an Attorney?

You may be able to find assistance for legal aid or find a low-cost consultation with an attorney:

Mid Penn Legal Services
29 N Queen Street
York, PA 17401
Phone: 717-848-3605

Attorney Connection/Modest Means
Phone: 717-854-8755

3. If I choose to proceed without an attorney, where can I get forms?

Most offices provide forms for filings through their office on their respective website and for those who come in person. The CSHC has some forms and packets on our Forms page, free to download. You may also need to come to the Judicial Center in person to obtain forms for specific cases, like Protection Orders.

If you cannot find forms or instructions through any of the above places, it may be an issue that requires a custom/specific petition beyond what any office can provide; we strongly recommend speaking to a lawyer if that is the case.

4. How do I know where to file/the cost of filing?

Each office in the Judicial Center handles specific case types and has their own fee schedule. You can call the office to inquire about their fees, or look on their website for a fee schedule. In general:

Prothonotary: Custody, Divorce, Civil filings
Clerk of Courts: Criminal, Dependency, Emancipation
Domestic Relations: Child Support
Register of Wills/Orphans Court: Guardianship, Marriage Licenses, Adoptions, Estates

5. How do I find out what some of the words in the forms mean?: The packets CSHC provides come with detailed step-by-step instructions, many of which include a list of definitions. For other words you do not understand, we recommend doing research on PA Law Help, or obtaining a consultation with a lawyer.

6. What do I bring to the courthouse to file?

For most filings, you will need the full, legal names of the people you are filing against; the complete mailing and/or physical addresses of everyone involved in the case; a valid ID in case a form must be notarized; and the ability to pay a filing fee either in cash, by credit card, or by money order.

If you plan on asking for filing fees to be waived, you must have physical copies of proof of all forms of household income, including pay stubs, benefits statements, and any existing orders for child/spousal support for all members of your household.

If you are filing an appeal of a case at the Magistrate (such as an eviction), you must have all pages of the transcript in order to file. Similarly, if you are appealing a suspension of a driver's license/vehicle registration, you need all pages of the Notice of Suspension from the PA Department of Transportation (PennDOT).

If E-Filing, you will need to know your email address and password to log in on our public computer, and have a credit/debit card to pay filing fees.

7. How do I E-file documents with the Prothonotary?

The York County Civil Court Electronic Filing System is the website for e-filing forms. You must create an account, confirm account creation via email, and then upload your documents under the correct category on the website.

CSHC Staff can assist with this process in-office or via Zoom call during our normal office hours.

8. How do I get a Protection Order?

You must come to the Judicial Center in person in order to obtain paperwork for a Protection Order. There is a PFA Office on the 1st floor run by advocates who may be able to assist you with filling out the forms and going over your options during normal business hours.

After hours, the Magisterial Judge on duty can hear cases for Emergency Protection. It is recommended you return to the courthouse on the following business day to speak to advocates about your options for continued protection.

9. How do I know if I should file for Custody or Guardianship?: Since staff at the CSHC are not attorneys, we cannot advise you on whether your situation calls for filing for custody or guardianship of a minor. The York County Bar Association has created a video to discuss this topic via their program Legal Lines to explain the difference between these case types.

10. Where can I watch the Custody Supervision Video?: Custody supervision video can be viewed at the following link Custody Supervision Video

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Drug & Alcohol Commission

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1. How Do I Access Treatment?

The first step to accessing treatment is to contact the White Deer Run Regional Support Center at Phone Number: 866-769-6822. The White Deer Run Regional Support Center is a free service available 24/7 that has qualified staff ready to assess an individual's situation. Staff will determine if emergent care needs are necessary (Detox, Psychiatric, Prenatal/Perinatal) and refer to those services. If detox is deemed to be necessary, a direct linkage to detox services is coordinated with a detox facility and transportation arranged.

If an individual does not have any emergent care needs requiring immediate attention, a referral for a level of care assessment will be coordinated by the White Deer Run Regional Support Center. The level of care assessment will determine if treatment is recommended and what level of treatment is appropriate. The assessor is responsible for coordinating appropriate services. Level of care assessments are provided through local outpatient drug and alcohol providers in addition to the White Deer Run York Assessment Center, conveniently located in downtown York. Assessments are free of charge, with the exception of the DUI offender, who may be charged.

Pregnant women shall receive preferential treatment in all levels of care and throughout the drug and alcohol service continuum.

2. What if I Cannot Afford Treatment?: The York/Adams Drug and Alcohol Commission was established to financially assist individuals who would normally be unable to afford treatment. The Commission is dedicated to helping these individuals access appropriate treatment. The Commission works with the Department of Human Services along with treatment providers to ensure that treatment is affordable. Many times treatment may end up costing nothing to the individual.

3. I Have Insurance but It Doesn't Cover My Treatment

Act 106 of 1989 requires all commercial group health plans, HMOs (Health Maintenance Organizations) and the Children's Health Insurance Program (CHIP) to provide comprehensive treatment for alcohol and drug addictions. If an individual is encountering problems accessing their benefits, please follow the following link for a summary of ACT 106 of 1989.

Act 106 of 1989

4. What Type of Treatment Do You Help to Fund?: The York/Adams Drug and Alcohol Commission assists with funding for Outpatient, Intensive Outpatient, Partial Hospitalization, Halfway House, Inpatient Rehab, and Inpatient Detox levels of care. The Commission helps to fund the appropriate level of care for individuals based upon need.

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Estate Information

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1. What is estate administration?: When an individual has died, it is often necessary to follow formal procedures in settling the estate. This process is called Estate Administration. Requirements are established by state and federal laws, which must be followed. Administration includes procedures and requirements relating to collecting of assets, satisfying of obligations such as debts, expenses and taxes, and distributing property to the heirs and beneficiaries.

2. Who administers an estate?: A personal representative is the individual charged with administration of an estate. If an individual has executed a will during his or her lifetime, the will should designate the personal representative, who is called an Executor. If the deceased person did not have a Will, an Administrator will be appointed to handle the estate. Law establishes the individuals entitled to administer an estate.

3. What does a personal representative do?

An executor or administrator must obtain the necessary legal documents to enable him or her to act for the estate. These documents, called either Letters Testamentary (executor), or Letters of Administration (administrator), are obtained through the Register of Wills in the county in which the deceased person lived at the time of death.

The duties of the personal representative include:

Finding the will and having it probated
Locating and protecting the assets of the estate
Finding and notifying the heirs
Paying debts, expenses, taxes of the estate from its assets
Complying with state and federal laws
Distributing property to the heirs after all procedures are followed

4. What is done during administration?: At the beginning, all assets of the estate, including personal possessions and real estate, are inventoried and sometimes physically gathered. All of the beneficiaries (if there is a will) or heirs (if there is no will) are located. They are told that they were named in the will or have a legal right to receive an inheritance. Funeral expenses, debts, state and federal taxes are paid, and necessary tax returns are filed. At the conclusion of the administration period, a final accounting of all assets is presented for approval to the county court. After approval, distribution of the balance of assets is accomplished.

5. What should be done first?

If someone close to you has died, it is suggested that nothing be done to disturb any of the property of the deceased unless it is necessary to protect it from being lost or destroyed. Shortly after the funeral, an attorney should be contacted to discuss the matter with those close to the deceased. The lawyer will provide advice, determine whether administration will be required, and explain what procedures will be involved. If a will is found, the person named as executor should protect the will and give it to the attorney at the first consultation.

Check List for Grant of Letters and Estate Filings

When you arrive at the Register of Will's Office:

Completed Petition for Grant of Letters
Original Will and Codicil and one (1) photocopy of Will and Codicil (if applicable)
Witnesses if Will is not a self-proved Will
Death Certificate
Renunciations (if applicable)
Fees

Additional requirements of personal representative:

Advertisement of Probate
Notification to the Department of Public Welfare and Attorney General

Within three (3) months of Date of Death

Prepayment of inheritance taxes if the discount is to be obtained

Within three (3) months of Grant of Letters

Rule 10.5 Certification of Notice to Heirs

Within nine (9) month of the Date of Death

REV-1500 Inheritance Tax Return in duplicate with copy of Will (if applicable).
Filing fee may be applicable
Pay Inheritance Tax
File Inventory (fee applicable)

Within two (2) years of Date of Death and annually until complete

Rule 10.6 Status Report

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For Jurors

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1. I’ve received a jury summons, what should I do?: You should respond to the summons via mail or the online response system.

2. What happens if I ignore the summons?: It is advised that you do not ignore your summons. If you do, you may be subject to prosecution.

3. Where is the courthouse?: Please visit our directions and parking page for more information about how to get to the Judicial Center, located at 45 N George Street in York City.

4. What happens if I don’t want to serve or have a conflict?: Deferrals are available for jurors that will experience severe hardship because of jury duty. Jury duty is an obligation required by law and is not voluntary. Most people enjoy the experience.

5. Will I be paid and/or receive travel mileage to serve?: Jurors are paid $9 each day for the first three days of service. Starting on the fourth day, jurors are paid $25 per day. You are also eligible for mileage at a rate of 17 cents per mile. See more information about compensation. Compensation is set by the Pennsylvania General Assembly.

6. Will I receive meals while serving?: Jurors typically are not provided meals, but at lunchtime are given ample time to purchase food outside the courthouse or eat a meal brought from home. There are also vending machines on the first floor of the Judicial Center.

7. Who is eligible to serve on a jury?

All U.S. citizens age 18 or older who live in York County are qualified to serve as jurors, with the exception of:

Individuals unable to speak and/or understand the English language
Individuals who, because of mental or physical conditions, are unable to render efficient service
Individuals convicted of a crime and sentenced to more than 1 year of incarceration who have not been granted a pardon or amnesty

8. What kind of cases might I hear as a juror?

Jurors will hear criminal and civil cases.

In criminal cases, the District Attorney or Attorney General prosecutes a case against an individual accused of a crime.

In civil cases, the parties are individuals, businesses or government agencies. The party initiating the lawsuit is the Plaintiff and the party defending the lawsuit is the Defendant. The Plaintiff is generally seeking monetary damages.

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Home - FAQs

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1. How do I pay my city water bill?: Answer goes here...

2. How do I get a new trash can lid?: Answer goes here...

3. How do I apply for a job with the City?: Answer goes here...

4. My trash didn't get picked up, what should I do now?: Answer goes here...

5. How do I get a garage sale permit?: Answer goes here...

6. How can I see the agenda for an upcoming City Council or Board meeting?: Answer goes here...

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Human Services Department

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1. I am looking for the Welfare Office / Assistance Office / County Assistance Office: This office is actually a state entity that is operated in each county in Pennsylvania. For a listing of all of the County Assistance Offices in the state, with contact information, click here. For York County's Assistance Office, call Phone Number: 717-771-1100, or, Phone Number: 800-991-0929. The Assistance Office provides help with: financial, housing, employment, food stamps, energy, etc.

2. I am looking for the Department of Social Services: Pennsylvania is unique from most states, in that they are a Commonwealth. Part of this Commonwealth structure means that many services are implemented at a county level, rather than a state level. In Pennsylvania, social services are the responsibility of each individual county. The result is that there is no specific, state-run Department of Social Services. York County Human Services encompasses many departments that serve similar roles to a Department of Social Services. Please see our department listing on the main County Human Services page. If you are still unsure of which department is appropriate for your concern, call the Human Services department, Phone Number: 717-771-9347, and we will direct you to the appropriate agency.

3. I was kicked out of my home and have no place to go. Who can I call?: York County's provider network contains several shelters that may be able to assist you, as well as several long-term housing options. PA 2-1-1 can assist you in locating shelters. Just call 2-1-1 from any phone. Bell's Next Door program and Case Management may also be able to assist you. Their number is Phone Number: 717-845-7176.

4. How do I report Child Abuse?: You can call the local York County Children, Youth and Family Services Office, at Phone Number: 717-846-8496, or you can contact ChildLine, 24 hours a day, at Phone Number: 800-932-0313.

5. Where can I get assistance in paying my heating bill?: There are several community agencies that assist with heating and energy concerns. The largest program is LIHEAP (Low Income Home Energy Assistance Program) which is currently implemented through the York County Assistance Office. You can contact them at Phone Number: 717-771-1100, or, Phone Number: 800-991-0929. For other community agencies providing energy programs, as well as tips and other energy assistance information, click here to review LIHEAP information and resources.

6. Where can I get food assistance?: The York County Assistance Office runs the food stamp program. Their contact information is Phone Number: 717-771-1100, or, Phone Number: 800-991-0929. York County also provides several food pantries, located across the county. To locate the pantry closest to your home, please contact the Food Pantry Clearinghouse at Phone Number: 717-846-8899, or, PA 2-1-1 by dialing 2-1-1 from any phone.

7. How can I find a specific service, or find all agencies providing a specific service?: The best way to locate all available resources in York County is to contact PA 2-1-1. Just dial 2-1-1 from any phone!

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Inheritance Tax Information

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1. Are taxes payable on an estate?

Effective for dates of death after July 1, 2000, the Pennsylvania Inheritance Tax rate is 4.5% for direct descendants (lineal heirs, grandfather, grandmother, father, mother, children) and a rate of 12% for transfers to a sibling (an individual who has at least one parent in common with the decedent, whether by blood or adoption). Property owned jointly between married spouses is exempt from Inheritance Tax, while property inherited from a spouse is taxed at a rate of 0%. All other beneficiaries (nephews, nieces, aunts, uncles, cousins, friends, etc.) receive a tax rate of 15%. Charitable organizations, exempt institutions, and government entities are exempt from PA Inheritance Tax. A transfer from a child twenty-one (21) years of age or younger to a natural parent, adopted parent, or stepparent is also taxed at the zero rates. A discount of 5% of tax due is allowed for whatever portion of the tax is paid within three (3) months.

PA Inheritance Tax is due within nine (9) months of date of death. Interest is charged beginning with the first day of delinquency, or nine (9) months and one (1) day from the date of death, to the date of payment. An application of extension for filing the return may be requested.

The Register of Wills serves as an agent for the Commonwealth in the Collection of the tax. The return is filed with the Register who granted the letters. The Inheritance Tax check is made payable to "Register of Wills, Agent."

2. What property is subject to inheritance tax?: All real property and all tangible personal property, including but not limited to cash, automobiles, furniture, antiques, jewelry, etc., located in Pennsylvania are taxable. All intangible property including stocks, bonds, bank accounts, loan receivable, etc. is taxable regardless of where it is located. Jointly owned property, except between married spouses, including but not limited to real estate, securities, bank accounts, etc., with the right of survivorship, is taxable.

3. Can the funeral expenses and unpaid bills of the decedent be deducted from the amount subject to tax?: Yes. Unsatisfied liabilities incurred by the decedent prior to his / her death are deductible against his/her taxable estate. In addition to debts incurred by the decedent or the estate, the cost of administration, attorney fees, fiduciary fees, funeral and burial expenses including the cost of a burial lot, tombstone or grave marker, and other related burial expenses, are deductible.

4. Recently my mother died and now I am being told that I will have to pay an inheritance tax on my own money, can this be correct?

For the sake of convenience, I put my mother's name on my savings account. Recently my mother died and now I am being told that I will have to pay an inheritance tax on my own money, can this be correct?

Under the Inheritance Tax Law, the account was jointly owned because you and your mother had equal access to the account. Therefore, in this example, the survivor is taxed on one-half of the amount in the account.

5. What is the family exemption and how much can be claimed?: The family exemption is a right given to specific individuals to retain or claim certain types of decedent’s property in accordance with Section 3121 of the Probate, Estate and Fiduciaries Code. For decedents dying after January 31, 1995, the family exemption is $3,500. From June 27, 1974, through January 31, 1995, the amount of the family exemption was $2,000.

6. Who is entitled to claim the family exemption?

The family exemption may be claimed by a spouse of a decedent who died as a resident of Pennsylvania. If there is no spouse, or if the spouse has forfeited his / her rights, then any child of the decedent who is a member of the same household as the decedent may claim the exemption.

In the event there is no spouse or child, the exemption may be claimed by a parent or parents who are members of the same household of the decedent. The family exemption is allowable against assets that are passed on with or without a will.

7. Where is the inheritance tax return to be filed?

The Inheritance Tax return is to be filed in duplicate with the county where the decedent was a resident. There is a filing fee of $10, payable to the Register of Wills-York County. In York County, mail Inheritance Tax returns to:

Bryan K. Tate
York County Register of Wills
York County Judicial Center
45 North George Street
York, PA 17401

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Magisterial District Judges

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1. Can you give me legal advice on what I should do?: No, Court employees are not permitted to give legal advice on any topic. Please consult a private attorney, or if you are unable to afford your own attorney, the York County Bar Association at 717-854-8755, or in criminal matters, the York County Public Defender's Office at 717-771-9217.

2. How do I respond to a Citation I received?: You have 10 days after receiving a citation from an officer or summons from the Court to enter a plea of guilty or not guilty. Failure to respond will result in the issuance of an Arrest Warrant. (Please see the reverse side of your citation.)

3. How do I respond to a Civil Complaint I received?: Carefully read and follow all the instructions sent to you from the Court. Please respond in writing if you intend to defend. If you wish to file a counter-claim, you must do so within the time frames permitted. For legal questions, contact a private attorney or MidPenn Legal Services at 717-848-3605.

4. Do I need an Attorney?: It is not required that you be represented by an attorney. However, if you are accused of a Misdemeanor or Felony or if you feel it is in your best interest to be represented, you should obtain or at the very least consult an attorney.

5. How do I request a continuance?: All continuance requests are subject to approval at the discretion of the Court. Continuance requests must be in writing. All continuances must be received at least 2 business days prior to the Trial or Hearing. (Witnesses, who are required to attend by subpoena, must make their request through the party for whom they are testifying.)

6. Will I get any points on my driver's license for the traffic citation I received?: For information on points assigned by the PA Department of Transportation (PennDOT) for traffic violations, see The Pennsylvania Point System (PDF).

7. How do I present a case before the Magisterial District Judge?

If you are attending or participating in Court, proper attire is recommended and respectful conduct is expected.

When presenting a case in court, the Affiant (Criminal) or Plaintiff (Civil) always proceeds first. This is done by means of testimony, presenting evidence and/or witnesses. The Defendant always proceeds second and may present testimony, evidence and/or witnesses. Witness testimony is subject to cross-examination by the opposing party. All parties are subject to the Rules of Civil and Criminal Procedure.

It is the obligation of the Affiant or Plaintiff to prove their case (the burden in Criminal cases is beyond a reasonable doubt, and in Civil cases by a preponderance of evidence.)

Your success depends on doing your homework! It is important to bring all relevant documentation and persons with knowledge to testify to prove your case.

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MH-IDD - Early Intervention

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1. What is Early Intervention?: The Early Intervention program supports children from birth to 3 years old who have or may be at risk for having a developmental delay.

2. Who can get Early Intervention?

Children who meet all of the following criteria can get Early Intervention services through York / Adams Early Intervention:

Children ages birth to age 3.
Children who live in York or Adams County, Pennsylvania.
Children who have a developmental delay, or who may be at risk for having a developmental delay.

3. How much does it cost?: Early Intervention services are free. Early Intervention is an entitlement program, meaning that it is available to all children from birth to age 3. It is funded through federal, state, and county taxes.

4. What is a developmental delay?: Having a developmental delay means that a child is behind with or having trouble meeting certain developmental milestones for their age.

5. What causes a developmental delay?: Often there is no specific cause for a developmental delay. Sometimes certain risk factors may play a role, but not always.

6. Will my child always have a developmental delay?: Children who have a developmental delay will not necessarily always have one. Some children may need long-term support, while others just need some extra help short-term to help them catch up with their milestones.

7. What if I am concerned about my child's development but I'm not sure they have a developmental delay?: If you're concerned about your child, feel free to call York / Adams Early Intervention at 717-771-9893, even if you're not sure if your child has a developmental delay. Early Intervention is free, so you have nothing to lose by calling or making a referral.

8. Who can make a referral?: Anyone who has concerns about a child's development can make a referral. Early Intervention referrals come from many sources, including parents, grandparents or other family members, daycare providers, doctors offices, and many others. Referrals can be accepted up to 60 days before a child's third birthday.

9. How do I make a referral?: You can make a referral by calling York / Adams Early Intervention at 717-771-9893. Just let the person you speak with know that you would like to make a referral.

10. Does my child need a diagnosis or a doctor's note to get Early Intervention?

No, a diagnosis or doctor's note is not required when making a referral to Early Intervention or for a child to receive ongoing Early Intervention services.

After a referral has been made, Early Intervention will ask your permission to contact your child's doctor's office for more information about your child's development. This will not affect whether or not your child qualifies for Early Intervention services.

11. What happens when I make a referral?: Let the person you speak with know you want to make a referral. You will be asked to give some information, including your child's name, date of birth, and social security number. You will also be asked for your name, address, and phone number. Feel free to ask any questions about Early Intervention when you call.

12. What happens after I make a referral?: An Early Intervention service coordinator will be assigned to your child. They will typically contact you a few days after the referral is made to set up an intake meeting. The service coordinator will explain more about Early Intervention, ask more in-depth questions about your child's development, and, with your permission, set up a second meeting for a developmental evaluation.

13. What happens during the developmental evaluation?: Your service coordinator and a trained evaluator will meet with you and your child to conduct the developmental evaluation. The evaluation checks five areas of development. This is not a test that your child will pass or fail. It is designed to help determine which areas are your child's strengths and which areas they are struggling with.

14. What areas of development are evaluated?

The Multi-Disciplinary Evaluation consists of five developmental areas / domains:

Cognitive
Communication
Social and Emotional Development
Physical
Adaptive

15. What qualifies a child for Early Intervention Services?

A child will qualify for ongoing services if:

The evaluation determines the child has a standard deviation in one or more areas of development, or...
The child has a diagnosis that could lead to a developmental delay.

16. What if my child does not qualify for services?: If your child does not qualify for ongoing services, the evaluator and the service coordinator can give you advice and recommendations following the evaluation. You can also ask them about the Early Intervention Tracking Program. The Tracking Program allows you and an Early Intervention Service Coordinator to monitor and track your child's development. You can also have Early Intervention reevaluate your child in the future if the concerns persist.

17. What if my child still needs services after age 3?

Early Intervention serves children until the age of 3 and can accept referrals up to 60 days before a child's third birthday.

If your child receives ongoing services, you, your service coordinator, and your child's therapists will meet periodically to discuss your child's progress and, as it gets closer to your child's third birthday, if your child may still need services after age 3. If that is the case, your service coordinator will help transition your child to the next program.

Programs that children might transition to at age 3 may include the following:

One of the local intermediate units:
- The Capital Area Intermediate Unit covers Northern and West Shore School Districts.
- The Lincoln Intermediate Unit covers the rest of the school districts in York and Adams Counties.
Other York / Adams MH-IDD programs, such as:
- The Intellectual Disabilities Program (the Autism Unit is part of the program)
- The Mental Health Program
Other community agencies or programs

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MH-IDD - Intellectual Disabilities

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1. What is the Intellectual Disabilities program?: The Intellectual Disabilities program supports children ages 3 to 17 and adults ages 18 and up who have been diagnosed with an intellectual disability or autism.

2. What is an intellectual disability?

To have an intellectual disability means that:

A person has a permanent condition that affects their ability to learn and function in daily life.
A person's general intelligence and ability to function in daily life are significantly below average.
A person was born with it or it began during their developmental period (before age 22).

3. What is autism?: Autism, also called Autism Spectrum Disorder, is a developmental disability that affects a person's social interaction, communication, and behavior. Autism is something a person is either born with or develops during their developmental period (before age 22).

4. How do I enroll in the Intellectual Disabilities program?: To get started, call us at 717-771-9618 and let the person you speak with know you are interested in getting Intellectual Disabilities, or ID, services. Your call will be transferred to the intake / eligibility point person, who will ask you some questions such as your name, date of birth, contact information, and information about your condition and how it affects your daily life. You may also be asked to schedule an intake appointment or submit paperwork that helps establish your eligibility for services. Feel free to ask any questions you may have about the program.

5. Who is eligible for Intellectual Disabilities services?: To be eligible for services, you must have a diagnosis of autism or an intellectual disability with an IQ of 69 or below based on the results of objective standardized testing. It is important that all testing be done before age 22.

6. What kind of testing is required for a diagnosis?

Typically, any one of these three types of standardized tests can be used:

IQ Test
Autism Evaluation
Adaptive Assessment

7. Where can I get a standardized test for a diagnosis?

Here are some ideas when looking into standardized testing. Remember, this is not an exhaustive list, just a way to help you get started. Don't forget to ask providers about out-of-pocket expenses up front.

Talk to your family doctor. They may be able to help you find a provider or make a referral.
Talk to your insurance carrier or check their website. They may be able to help you find an in-network provider
Behavioral Healthcare Consultants (located in York and Lancaster)
Christopher Royer, Psy.D. (located in Mechanicsburg)
Cognitive Health Solutions (located in Hanover)
Providence Behavioral Health (located in Lancaster)
Rost and Associates (located in York and Lancaster)
WellSpan Health (multiple locations)

8. If I am eligible for services, what happens next?

If you are determined eligible for services, you will be assigned to a supports coordinator. Your supports coordinator will:

Give you information on services, supports, and resources.
Help develop an Individual Support Plan for you.
Help you enroll in services.
Help you get on a waiting list if certain services aren't available right away.
Help apply for waiver.
Help you enroll in community programs and supports.
Coordinate and monitor your progress, services, and supports.

9. What is an Individual Support Plan?: An Individual Support Plan, or ISP, outlines your goals and a plan to achieve them so that everyone involved with your services can help you reach those goals.

10. What is a waiver?: Waivers are government programs that help people live more independently at home and in their communities. There are many types of waivers. The requirements and services vary depending on what type of waiver it is. Your supports coordinator can help you figure out which type will be most helpful to you. You can also find information about waivers on the Pennsylvania Department of Human Services website.

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MH-IDD - Mental Health

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1. What is the Mental Health program?

The York / Adams Mental Health program supports people living in York or Adams County, including:

Children ages 3 to 18 who have a serious emotional disturbance, which is a mental, behavioral, or emotional disorder that seriously affects their daily life
Adults ages 18 and up who have a serious and persistent mental illness

2. What is mental health?: Mental health refers to a person's psychological, emotional, and social wellbeing; in other words, how someone thinks, feels, and interacts with others.

3. What is a serious emotional disturbance?: A serious emotional disturbance is when a child under age 18 has a mental, behavioral, or emotional disorder that seriously impairs or interferes with their daily life at home, at school, or in their community.

4. What is a serious and persistent mental illness?: A serious and persistent mental illness is when an adult age 18 or up has a diagnosable mental, behavioral, or emotional disorder that seriously impairs or interferes with their daily life.

5. Who can make a referral to the Mental Health program?: Anyone can make a referral. Referrals come from a variety of sources, including the individuals themselves, their families, doctors, therapists, hospitals, social workers, and other provider agencies.

6. How do I enroll in the Mental Health program?: To get started, call our office at 717-771-9618 and let the person you speak with know that you are interested in getting Mental Health services. Your call will be transferred to a supports coordinator who will ask you some questions such as your name, date of birth, contact information, and information about your condition and how it affects your daily life. You may also be asked to schedule an intake appointment or submit paperwork that helps establish that you are eligible for services. Feel free to ask any questions you may have about the program.

7. What happens after I make a referral?: If you are found eligible for services, you will be assigned one of three levels of case management. The Mental Health program uses an assessment tool called an Environmental Matrix to determine your level of case management. You will then be assigned to a supports coordinator.

8. What are the levels of case management?

There are three levels of Mental Health Case Management:

Administrative Case Management
- They provide intake services.
- They also coordinate services for people who may only need service from time to time.
Resource Coordination
- They coordinate services for people who regularly need services.
Intensive Case Management
- They coordinate services for people who need more intense and frequent services.

9. What does a supports coordinator do?

Your supports coordinator will:

Help assess your needs.
Help you develop goals and a Goal Plan to reach those goals.
Give you information on services, supports, and resources.
Help you enroll in services.
Help you get on a waiting list if certain services aren't available right away.
Help you enroll in community programs and supports.
Coordinate and monitor your progress, services, and supports.

10. Who is eligible for case management?

Children ages 3 to 18 are eligible for case management if they have a serious emotional disturbance.

Adults ages 18 and up are eligible for case management if one of the following applies:

They have a serious and persistent mental illness.
They received mental health services as children and were reviewed by the provider and approved by the county administrator as needing case management services as adults.

11. Once I am assigned to a level of case management, am I locked into that level?: No, you can be transferred to a more or less intensive level of case management if it is determined to be appropriate at that time. If your are receiving services and feel that you should have a more or less intensive level of case management, feel free to discuss it with your supports coordinator.

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Party to a Divorce Action

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1. What is a Divorce Hearing Officer?: A Divorce Hearing Officer is an attorney with experience in family law who has been appointed by the Court of Common Pleas to conduct the proceedings in a contested divorce action. The Divorce Hearing Officer will meet with the attorneys and the parties before a hearing is scheduled in order to identify the contested issues (which could include any or all of the following: fault divorce, two-year separation, irretrievable breakdown of the marriage, division of property, temporary alimony pending the litigation, alimony after the divorce, counsel fees, costs, or expenses). The Divorce Hearing Officer will help the attorneys and the parties obtain the information necessary to resolve these issues (called "discovery"). This will help eliminate some of the disagreements and may enable the parties to resolve their issues through negotiation. The Divorce Hearing Officer will then conduct the hearing with respect to issues that cannot be resolved between the parties. This hearing will be conducted with the same formality as if it were being conducted by a Judge. After the hearing, the Divorce Hearing Officer will then write a formal report to the Court, recommending a resolution for these issues. If either party disagrees with the recommendation, he or she can ask a Judge to review it for errors by filing "exceptions." If the Judge finds errors in the Divorce Hearing Officer's Report, then the Judge may adopt a final order that differs from the Report. If exceptions are filed, the Judge will review the entire report, not just the parts addressed in the exceptions.

2. How should I dress in court?

Dress in a fashion consistent with the respect that a lawyer expects the public to have for the profession. Hang overcoats or other wearing apparel on coat racks designed for such wear. Do not present an issue to the court while wearing your overcoat. If in the courthouse on business not requiring a court appearance, remember that the courthouse is the center of the judicial process and dress accordingly. The same formality of dress that is appropriate for the courtroom is expected for an appearance before a judge at the judge's office or in the judge's chambers. Soda, coffee and other food items may not be brought into the courtroom by anyone.
Advise clients and witnesses of the appropriate dress and the conduct that is expected of them when appearing in court. Educate the client and witnesses as to the procedure and decorum that is expected while they are part of the judicial process. Chewing gum, soda, coffee and other food items are not permitted to be brought into the courtroom. Do not wear shorts, tank tops, tube tops, halter tops, clothing that exposes your bare navel, or T-shirts with pictures or words on them. They are NOT appropriate in any Court proceeding.

3. How should I act in court?

The proceeding shall at all times be conducted in a dignified and formal manner. Courtesy shall be exhibited by everyone to everyone in the courtroom. At all times, communication in the presence of clients and witnesses shall be conducted with respect and courtesy.
When addressing the court, counsel is reminded as follows:
1. Ask permission to address the court by prefacing remarks with the phrase "May it please the court."
2. Stand when addressing the court. It is recognized that some judges may have different policies on this issue. To be certain, check with the court's tip staff, law clerk or secretary to ascertain the particular judge's policy.
3. At the beginning or each proceeding, the moving party's counsel should identify themselves and opposing counsel, identify the proceeding and state whom they represent.
4. Lawyers should directly address the court and witnesses.
5. Extraneous comments are to be discussed outside the presence of the court and the jury.
6. Lawyers are expected to stand when addressing and conducting voir dire of a jury.
7. If making objections, stand and state a brief reason for the objection. If it is necessary to expand the record after an objection during a jury trial, lawyers should request they be permitted to approach the bench and quietly, out of the hearing of the jury, state their reasons. No argument should be presented in front of the jury. Request permission to approach the bench before doing so. While at side bar, lawyers must stand in a dignified manner, recognizing they are in view of other participants in the proceeding. Lawyers must make certain their voices are heard and assure that witnesses can also be heard.

4. Do I need an attorney?: The Divorce Hearing Officers strongly recommend that every party to a divorce action consult with an attorney before deciding whether or not he or she needs an attorney. The law permits you to represent yourself in a divorce action, but there are several disadvantages to this course of action. Parties who represent themselves are referred to as "self-represented" parties. You can overcome the disadvantages of being a self-represented party through research and preparation, but it will take a great deal of time. You will be held to the same standards as an attorney in terms of complying with the rules and statutes, and you will not be given any leeway because you have chosen to represent yourself. If you are a self-represented party, it is vital that you keep the court informed of the mailing address and telephone number at which you can be contacted. Please see Pennsylvania Rule of Civil Procedure (Pa.R.C.P.) 1930.8. The court has a specific form that you can use to report this information. You can download a copy of the Entry of Appearance as a Self-Represented Party form from the Court Forms Page.

5. What if I don't have an attorney?: If you don't have an attorney, you should contact "Attorney Connection," the lawyer referral system of the York County Bar Association by calling 717-854-8755 or Mid Penn Legal Services at 717-848-3605.

6. What if I can't afford an attorney?: If you do not have money and meet the financial requirements, you might be able to obtain a lawyer for free. To find out, contact:
Mid Penn Legal Services,
29 N Queen Street
Number 1
York PA 17403,
Phone: 717-848-3605

7. How can I check on the status of my case?: If you have an attorney, you should call that attorney and ask. If you do not have an attorney and your case was filed in York County, then the Prothonotary can tell you which documents have been filed and whether any court proceedings have been scheduled. You can call the Prothonotary at 717-771-9611. If you are simply waiting for the decree to be signed, then the District Court Administrator can tell you whether the file has been sent to a judge for signature. You can call the District Court Administrator at 717-771-9234. Do not attempt to call an individual judge or hearing master to ask about your case. If you do, you will be told to call your attorney, the Prothonotary, or the District Court Administrator.

8. If I have something I want to tell a judge or a divorce hearing officer, should I call them or write them a letter?: No. That would be an "ex parte communication." You are not permitted to talk to the court without the other side present. You must wait until you have a scheduled proceeding where both parties are present.

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Passports

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1. How long will it take to receive my passport?

Routine service is 8-11 weeks from the day an application is submitted to the day a new passport is received.

Expedite service (for an additional fee) is 5-7 weeks from the day an application is submitted to the day a new passport is received. There is the option to pay an extra $17.56 for 1-2 day delivery for the return of your completed passport.

2. How can I check the status of my passport?: Check the status of your passport.

3. What if I have an emergency and need to get my passport quickly?: You can apply in person in Philadelphia or Washington D.C. only if you can prove the reason for your emergency and are leaving in 72 hours or less. Call the National Passport Information Center at 877-487-2778 for more information and to make an appointment.

4. I was getting my passport to use for domestic travel versus getting a REAL ID. Will I have trouble traveling without it: No. REAL ID has been extended until May 3, 2023. You may use a regular Driver’s License until that date.

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Probation Services

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1. What is the difference between probation and parole?: Probation is a sentence where an offender remains in the community under supervision. Parole is a conditional release from incarceration under conditions similar to probation.

2. What is the difference between a county and a state sentence?: Generally a sentence of confinement requires a minimum and a maximum time. In PA, a state sentence is one with a maximum of 2 years or more. The PA Board of Probation and Parole is the paroling and supervising authority in state sentences. A county sentence is one in which the maximum sentence is 2 years minus 1 day or less. The sentencing judge grants parole in a county sentence and the county parole office supervises these offenders.

3. What is ARD?: The Accelerated Rehabilitative Disposition program is a pre-trial alternative for certain first time offenders facing disposition on a non-violent offense. The District Attorney's Office established the eligibility criteria and must approve the offender's application. (Please refer to the York County District Attorneys website for further information on the program requirements and eligibility criteria) The Adult Probation and Parole Department supervises those placed into the Program. Successful participants can earn a dismissal of the charges and are eligible for an expungement.

4. After I complete the ARD program, how do I get my charges expunged?: Once your ARD case has been closed out successfully, the probation department will mail a dismissal petition and a letter with instructions to you. They will be sent to the address we have on record for you. You must sign the dismissal petition in front of a notary, have the petition notarized, and return the signed and notarized petition to your probation officer. Your probation officer will sign the dismissal petition. It will then be submitted to the judge to sign. Two copies of the completed petition are made. A copy will be sent to you, and a copy will be kept in our office. The original is sent to the Clerk of Courts. Your internal record in our office will be expunged. A completed dismissal order is sent to the magisterial district judge and the arresting police department then forwarded to the Pennsylvania State Police for expungement from the central repository. This is a lengthy process that can take up to six months to complete.

5. What are the general conditions of Probation/Parole supervision in York County?: Please refer to the forms section of this site for a copy of our “general conditions of supervision”. Be aware that additional conditions may be imposed at the time of sentencing by the sentencing Judge.

6. What are the arrest powers of probation officers in Pennsylvania?: Under PA Act 277, August 6, 1963, and amended by PA Act 1992-117, December 4, 1992, probation/parole officers shall have the powers of Peace Officers in the performance of their duties and shall have police powers and authority throughout the Commonwealth to arrest with or without warrant any person on probation, intermediate punishment or parole for any violation of probation, intermediate punishment or parole.

7. How do I find out who the assigned probation officer is for an individual?: You can find out who the assigned Probation/Parole Officer is by calling (717) 771-9602 and speaking with a receptionist.

8. May someone on probation/parole or intermediate punishment leave the state?: Someone under active supervision may only leave Pennsylvania with a temporary travel pass issued by their probation officer. Offenders should request a travel permit well in advance of their anticipated departure date. Defendants who travel outside of Pennsylvania without a valid travel permit may be subject to arrest by any state they travel to.

9. How can I find out how much I owe for costs, fines, and restitution?

The Pennsylvania Unified Judicial System has a website that lists all outstanding amounts due by docket number at the following link:

PA Unified Judicial System Court of Common Please Web Docket Sheets

You can do a search either by "Common Pleas Docket Number" or by name by clicking on "Search Type" and entering the requested information.

10. Where are fines, court costs, and restitution paid?: Fines, costs, and restitution are paid in the Clerk of Courts office located on the first floor of the York County Judicial Center. Please find more payment information here.

11. What happens if I do not pay my total in full before I come off probation?: Not having your balance paid in full before the expiration of your probation period is a violation of the conditions of your probation or parole. Therefore, as with violating any other rules/regulations of parole/probation, you are subject to have your sentence revoked and reinstated/resentenced to continue on probation until your balance is paid in full.

12. I have an after hour emergency, what do I do?: If you have a legitimate emergency after hours you can dial 911 and ask to speak with the On-Call Adult Probation Officer.

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Prothonotary

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1. How do I file for divorce?

The forms and instructions for a simple divorce (Divorce Packet) are available on our website.

If your divorce involves property, finances, or custody you should consult an attorney.

2. How do I get a copy of my divorce decree?: You may mail your request to Prothonotary at 45 N George Street York PA 17401. Include with your request the names of the parties, phone number of the person requesting the decree, approximate year of the divorce, the case number if you have it, money order for the $15 fee payable to Prothonotary, and a self-addressed stamped envelope. If it is a confidential special decree you will need to include an acceptable form of ID.

3. How do I get copies of documents filed in the prothonotary’s office?

For items filed May 2008 or later, you can print copies from our Civil Case Search module on our website here.

To request copies by mail: send your request and money order (payable to Prothonotary) for the fee ($1/page)

To request copies in person: copies are $0.50/page in our office

4. How do I file for a name change?

To resume your maiden name after a divorce you can fill out the Resume Prior Surname (PDF).
To change your name to a new name (not divorce-related):
- For Adults
- For Minors

5. How do I file a district justice judgement in the prothonotary's office?: To file a District Justice Judgement in this office you must wait 30 days after the date of the judgement.

6. How do I file an appeal to a district justice judgement?: You can find instructions for on our website District Judge Appeal Instructions (PDF).

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Recorder of Deeds - Deeds & Mortgages

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1. Can you change / add / delete a name on my deed for me?: No. A new deed must be created in order to make any changes. Please consult an attorney.

2. Do you send my deed once my home is paid off?: No. A deed is for the property. Deed should have been received after time of settlement. Copies of the deed may be obtained at any time.

3. How do I know if my mortgage is paid off?: The lender will submit a satisfaction piece to be recorded, which explains the mortgage is paid in full. The mortgage company may or may not send you a copy of that document- it is their discretion. You do not receive a deed when the mortgage is paid off, the deed should have already been received when first purchased.

4. Do you have a deed for my mobile home or trailer?: If you own the land that the mobile home is on, yes. If not, then no. Please contact the Pennsylvania Department of Transportation for a title to your mobile home.

5. If a house is erected on my property, do I receive a new deed?: No, the deed is for property only. Anything built upon the property is that of the property owners.

6. Who executes a satisfaction/release of mortgage?: The holder of the mortgage (the lender) has to execute a satisfaction or release of mortgage.

7. What do I do if I paid my mortgage off but there’s no record of it?: Consult the mortgage holder and let them know of the discrepancy. The mortgage holder must submit a satisfaction piece to our office in order for the mortgage to be considered paid in full.

8. Is it possible to keep a property transfer from appearing in the newspaper?: No. All transfers are emailed to the newspaper company. There are no exceptions.

9. Do I need a copy of the mortgage in order to submit a satisfaction piece?: No. We do not require a copy of the mortgage to be submitted with the satisfaction piece.

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Recorder of Deeds - General Information

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1. What are your hours of operation?: The Recorder of Deeds office is open Monday through Friday, 8 am until 4:30 pm. Office is closed on all government holidays.

2. How far back do your real estate records go?: August 1749.

3. Are your records available to the public?: Yes, except for military discharge records.

4. What is the cost to use your computer terminals?: Free to use, a fee of $0.50 per page to print.

5. What methods of payment do you accept?: Cash or check.

6. Can I receive information over the phone?: Limited information is available via the phone for one document only- recording date, book and page number, and instrument number. We cannot read any other information off of documents for liability reasons. If more information is needed, please come into the office or contact a title searcher.

7. May I receive a copy of my document?: As long as the document has been recorded, yes. All we need to look up a document is the full name of the person on the document. Location and date helps, but are not required. All the documents are public record, so anyone can obtain a copy for anyone else.

8. Can I view recorded documents from home?: Yes, but only from 1981 and onward. Please visit Landex Webstore if there are only a few documents to view, or Landex Remote if there are several documents to view.

9. Can I use my cell phone or camera to take photos of documents in the Recorder of Deeds' Office?: No. The use of a camera, cell phone or any image-capturing equipment to take pictures or scan the contents of any books or computer screens in the Recorder of Deeds' office is prohibited pursuant to a policy instituted November 25, 2008.

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Recorder of Deeds - Miscellaneous

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1. What is the process if I’m a new or renewing notary?: After all your paperwork is completed by your bonding/insurance company, come to the Recorder of Deeds office with the bond, power of attorney, photo identification, and cash or business check for $40.50. Effective October 26, 2017 the price will change to $38.50, and will still need all of the above mentioned items.

2. Can I obtain a birth / marriage / death certificate from you?: No, please visit the Clerk of Orphans' Court in the Judicial Center for marriage certificates and the PA Department of Health for information in regards to the other certificates.

3. How can I find my property boundaries?: Refer to the property description section of your deed. We are unable to do the calculations to convert to common measurements. Please consult a surveyor to mark your property.

4. Is there a notary available in your office?: There is not a notary available in the Recorder of Deeds office.

5. Can I obtain legal advice from your office?: No. The Recorder of Deed's office staff are not permitted to give any legal of advice, please consult an attorney.

6. Can I obtain blank templates of documents in your office?: No. For document creation, please consult an attorney. We have an example generic satisfaction piece that must be completed in full by the lender, but nothing else.

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Recorder of Deeds - Recording Information

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1. How can I record my document?: In-person, through the mail, or through Simplifile or Ingeo. All documents require a self-addressed, stamped envelope to return them, and a check/cash for the recording fee. The documents must first go into the Assessment Office, where the parcel number is certified. Then the documents must go to the Recorder's office for recordation and collection of fees.

2. How long does it take to receive my recorded document back?: Anywhere from four to eight weeks after being recorded, based on work load. The documents must be scanned, proofed, indexed, and verified before being returned.

3. How many checks do I need when recording a deed?: York County does not require separate checks for transfer taxes. One check may be used, or you can use three checks. Whichever you prefer.

4. What do I need to record a subdivision plan?: The original subdivision plan on paper or mylar. It must be signed and notarized by the property owners. It must also be signed by the local township within 90 days, and signed by the York County Planning Commission. It also needs certified by parcel certification, located in the assessment office.

5. Why should I record my military discharge or DD-214?: In the event of misplacing the original, it is a good idea to record it. You can receive up to three certified copies, and must present photo identification in order to receive those copies. It is free of charge to record.

6. What documents do you record?: Over 50 different documents. Please review our fee schedule page for a complete list and price of recordable documents.

7. Can you record a copy of my document?: No. Document must have original signatures and notary stamps. A certified document from another county (not York County) can be recorded.

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Recorder of Deeds - Research Inquiries

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1. Can you complete a title search for me?: No. Office employees are not permitted to search titles. We can show you how to use the computers but cannot do any searches for you. Please consult a title searcher, abstracting company, or an attorney.

2. How do I check for right of ways or easements on my property?: You can come into the office and search on our computers, or contact a title searcher. Office employees are not allowed to complete searches.

3. Can I search for liens in your office?: Not fully. The only liens in our office are mortgages, which need signed by the borrower. All other liens and judgments are located in the Office of the Prothonotary.

4. Do you have the plot plan for my development?: If it was recorded, yes. Refer to your deed's property description and look for any indication stating "plan recorded in Plan Book __ page number __". Not all plot plans were recorded.

5. Why should I record my military discharge or DD-214?: In the event of misplacing the original, it is a good idea to record it. You can receive up to three certified copies, and must present photo identification in order to receive those copies. It is free of charge to record.

6. How can I figure out who owns a certain property?: The York County GIS Website can verify ownership of any property in York County. Or you can go into the assessment office or our office. The complete street address is required to verify ownership.

7. How can I figure out who used to own my property?: Review the recital in your current deed. It’s usually after the property description and begins with “It being the same premises which…” followed by a deed book and page number. Go to that book and page number, and repeat the process.

8. Do I have to search through books or a computer to find documents?: Nearly all of our documents are available on the public computer terminals, including most of the index books to find older documents. If the page is illegible on the computer, microfilm and books are available.

9. Can you figure out my family genealogy?: No. Access to various land records are available, but employees cannot determine genealogy or trace back properties. Please consult the York County Archives for documents other than land records in regards to genealogical research.

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Recorder of Deeds - Transfer Tax

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1. How much is transfer tax when recording a deed?: 2% total. 1% to the state, 1% to local municipalities.

2. Do I need a PA Realty Transfer Tax Statement of Value form when recording my deed?: If you are claiming exemption from transfer taxes, yes. If you are paying a different consideration than stated on the front of the deed, yes. Be sure to fill out the entire statement of value form and include any attachments it may call for. This form is sent to the Department of Revenue and investigated. The Statement of Value increases the recording fee by $2. The form can be obtained here.

3. What other documents require a PA Realty Transfer Tax Statement of Value form?: Right-of-way (unless it's for a utility), easement (unless it's for a utility), memorandum of lease, or any other document where a transfer tax is not being paid, or paid in an amount other than stated on the document. If unsure, please contact the office.

4. Do I need to pay transfer tax if transferring a deed to my parents (child, sibling, grandparent)?: No, as long as the deed states “transfer from a father to son, etc” it will be tax exempt. Consult an attorney to make certain the transfer is fully exempt.

5. What is a Common Level Ratio?: A state ratio based on the sales of real estate to adjust fair market values to a more realistic figure. Please contact us for the current common level ratio.

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Register / Change Registration

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1. What Do You Need to Know About Mail-In Voting?

County election officials maintain annual mail-in and absentee voter lists. If you are an annual mail-in or absentee voter, you automatically receive a renewal application every year by the first Monday in February. If you are an annual mail-in or absentee voter, your county will send you a renewal application every year by the first Monday in February. This includes ballots for any primary election, special election, general election and municipal election in which you are eligible to vote.

You can request to be added to the annual list at any time:

Online Mail Ballot request
Application for Mail-In Ballot: English (PDF) / Spanish (PDF)

After your application is approved, you will receive your ballots in the mail for the remainder of the year (and through the third Monday in February of the following year). If you are on the annual list, you will also be sent an application by the first Monday in February of each year to renew your annual mail-in or absentee ballot request. Counties are beginning to mail applications to voters on this list now for 2021.

2. What If I Move?: If you move, contact your county election office to ensure your mail-in or absentee ballot will be sent to your new address. If you move to a different county in Pennsylvania, you will need to update your registration and request to maintain your permanent mail-in ballot status or have your existing mail-in application transferred, by updating your voter registration online (see section 14).

3. How Do I Cancel My Ballot Request?: If you move, contact your county election office to ensure your mail-in or absentee ballot will be sent to your new address. If you move to a different county in Pennsylvania, you will need to update your registration and request to maintain your permanent mail-in ballot status or have your existing mail-in application transferred, by updating your voter registration online (see section 14).

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Safe Deposit Boxes

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1. Who may enter a safe deposit box after the death of a decedent?: No one is allowed to enter a safe deposit box-not even a joint owner-except to remove a will and/or burial instructions in the presence of a bank employee. The bank employee must complete PA Form REV-487 (Entry into a Safe Deposit Box to remove a Will or Cemetery Deed) to record the entry and mail it to the PA Department of Revenue. PA law states that the contents of safe deposit boxes must be inventoried before they can be removed.

2. Do safe deposit boxes have to be inventoried by the state after someone passes away and who must be present?: Effective May 11, 2011, neither a department or bank employee, nor lawyer or CPA must be present at a safe deposit box inventory. Instead, pursuant to the Inheritance and Estate Tax Act of 1991, a safe deposit box of a decedent may be entered at the time fixed in a notice mailed within seven days of the date of proposed entry, to the Department of Revenue and to the financial institution in which the box is located, 72 P.S. section 9193. The department no longer will provide employees to be present at safe deposit box inventories.

3. How do I arrange an inventory of a safe deposit box?

The Act requires that notice of a proposed safe deposit box entry and inventory must be delivered to the department via United States Postal Service with return receipt service. The Act allows that, when a person furnishes a signed statement under penalty of perjury that he/she, or someone on his / her behalf, has given this notice, the financial institution in which a safe deposit box of a decedent is located shall permit entry into the box and removal of its contents, without the presence of a department or bank employee.

The notice must include:
1. The name of estate and person entering the box,
2. The name and street address of the financial institution in which the box is located, and
3. The date and time of entry.
The notice must be:
1. Delivered via United States Postal Service, return receipt service
2. Copied to the financial institution in which the box is located
3. Sent at least seven days in advance to:
  - PA Dept of Revenue
    Safe Deposit Box Unit
    P. O. Box 280601
    Harrisburg, PA 17128-0601
At the time of entry, the estate representative must also provide a statement to the financial institution attesting that the notice was sent to the department, with the following or similar language:
"Under penalties of perjury I swear that I gave notice required under Section 2193 of the Inheritance and Estate Tax Act, 72 PS § 9193, to the Pennsylvania Department of Revenue, via United States Postal Service, of my intention to enter this safe deposit box on today's date".
Within 20 days of the entry, the estate representative must also return a completed Safe Deposit Box Inventory form REV-485 to the department's Safe Deposit Box Unit.
The information listed above is intended to be of assistance by providing basic information relating to Pennsylvania Inheritance Tax. All questions regarding your Inheritance Tax Return should be directed to the PA Department of Revenue. The Register of Wills Office is a filing office for your Tax return and can not give advice or assistance in completing your return.

Inheritance Tax Division
PA Department of Revenue
Bureau of Individual Taxes
Department 280601
Harrisburg, PA 17128-0601
Phone: 717-787-8327
Fax: 717-772-0412
Pennsylvania Department of Revenue Site
Email Pennsylvania Department of Revenue

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Voting & Elections

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1. ¿Puedo leer las preguntas más frecuentes en Español?: Las preguntas más frecuentes en Español (PDF)

2. Am I registered to vote?: You can look this up online! Verify your voter registration.

3. How do I register to vote?: The deadline to register to vote in the November 2 election is October 18, 2021.

4. What if I need to make a change to my registration?: You can change your registration online.

5. How do I sign up to vote by mail or absentee and what's the difference between the two?: Absentee ballots are for people who will be absent from their municipality on election day, or for those that have an illness or disability that results in an inability to vote at their polling location. Mail-in ballots are for people who do not want to go to their polling places. More information on the 2 methods and how to sign up for them can be found at vote.pa.gov.

6. Did I sign up to receive a mail-in ballot in November?: If you're not sure if you checked the "permanent" box on your mail-in application, go to the ballot-tracking website, select “Election Ballot Status,” and enter your information. As of now, your status will be listed as "pending." Closer to the election, you will see when your ballot is mailed and when your vote has been received by our office.

7. Can I withdraw my request for a mail-in ballot and vote in person?: If you received a ballot in the mail in the primary and checked the box to permanently vote by mail and do not wish to receive a ballot through the mail in the fall, you can print and fill out a form titled Request to Cancel Permanent Absentee or Mail-in Status (PDF). Once filled out, it must be submitted to our office. By state law, we cannot make changes from an email or phone request.

8. Where can I return my voter registration or mail-in ballot application in person?

Voters can come in to the Voter Registration and Elections Office to drop off all documents to change or modify their registered elector information or to drop off their voter registration or mail-in ballot applications, including their ballots, in the lower level of the county’s Administrative Center at

28 E Market Street
York, PA 17401

Voters have until 8 pm on November 2, 2021 to submit their mail-in ballot to the Elections office.

9. What is the deadline to return my mail in or absentee ballot?: For the 2021 election, voters have until 8 pm on November 2 to submit their Mail-in ballot or Absentee to the Elections office in person by hand delivery. This must be of your own ballot.

10. When can I expect my mail-in ballot?: Final election ballots must be certified by the State. Ballots for those individuals that requested permanent mail-in ballots before the primary are being processed and mailed. Applications received after the primary are being reviewed, approved and processed on a rolling basis.

11. Will there be a secure drop box for my mail-in ballot?: The only secure drop box is at the front door of the York County Administrative Center at 28 E Market Street, York.

12. Can I return my spouse or adult child’s mail in ballot to the election office?: A Registered Elector may only return their own ballot to the Elections Office unless they are returning a ballot for a disabled individual, which will require that the disabled person and the designated individual complete and sign an “Authorized Designated Agent for Mail-In or Absentee Ballot” which can be found online.

13. If I requested a mail-in or absentee ballot and do not return it to the elections office by 8 pm on May 18, can I still vote at my poll?: If you applied for a mail-in ballot and a mail-in ballot was placed in the mail to you, you will be noted in the poll books at your precinct as having received a mail-in ballot. You will be permitted to vote by provisional ballot only, unless you bring your ballot, secrecy envelope and the outer envelope which contains the voter declaration on it. You will also be required to sign a declaration certifying that you have not voted by any other method. After the Judge of Elections verifies that you did not complete an Over-the-Counter Ballot at the Elections Office, you will then be permitted to cast a regular vote. If all of these qualifications cannot be met, you will be provided a Provisional Ballot.

14. If I applied for a mail-in ballot and registered to vote at the same time will my mail-in request be rejected if the registration is not finalized first?: No, if you applied for a mail-in ballot at the same time that you registered to vote, your mail-in application will be held until the registration has been completed and verified. You will not be permitted to register to vote and vote at the same time. Your registration must be approved before a ballot can be provided to you, which will take between 24 and 48 hours.

15. If I submitted a paper application for a mail-in ballot and have not received it should I reapply online for the mail-in ballot?: No. If you have submitted a paper application for a mail-in ballot, please check online to verify your application approval at votes.pa.gov, or call the Elections Office if you applied before September 1, 2020. Do not apply more than 1 time for a mail-in ballot or for a change in address or voter registration as such duplicate applications will only further delay the verification and approval process.

16. I received notice that my mail-in ballot application was rejected. What do I do?

If you receive notification that your mail-in ballot application was rejected, contact the Elections Office at 717-771-9604. Be prepared to address the reasons for the rejection of the application. Common reasons for rejection:

Failure to include apartment number or specific address identification
Incorrect birthdate
Incorrect Driver License Number
Incorrect address and no updated address form is on file
Incomplete application

17. Do I have to return my mail-in ballot in the “secrecy envelope?": Yes, The Supreme Court of Pennsylvania has ruled that your mail-in ballot must be returned to the Elections Office in the envelope on which is printed “Official Election Ballot”, and that envelope must be inside the envelope addressed to the Elections Office. Further, the Official Election Ballot envelope must also be returned without any text, mark or symbol that would reveal your identity or your political affiliation or candidate preference. Any ballots returned with a marked-up envelope or returned without the “secrecy” envelope must be set aside and declared void.

18. Why do you continue to send me mail-in ballot applications?: The Elections Office is not sending mail-in ballot applications to anyone who has not specifically requested it from the Elections Office. Any mail-in ballot applications that you are receiving are coming from third-party groups and not from the York County Elections Office.

19. Where can I vote early for the primary election?: Pennsylvania does not permit early voting. Mail-in voting, which allows you to return your completed ballot to the Elections Office before Election Day, is not considered early voting, as those ballots cannot be opened and tabulated until Election Day.

20. Do I have to change my political party to vote for a certain candidate in the general election?: No. There are no separate ballots by political party for the General Election.

21. Will I be permitted to obtain an in-person or over the counter ballot at the elections office in advance of the November 2, 2021 election?: The Pennsylvania Department of State issued guidance on September 28, 2020 regarding this issue. Registered voters can request and cast an absentee or mail-in ballot at the elections office during regular business hours in advance of Election Day. The application must be completed and the application must be reviewed and qualified. Once qualified, the voter will be provided a ballot, secrecy envelope and declaration envelope to be filled out and returned to the office staff. Please note this process will require proof of identification to verify the registered voter and obtain a ballot.

22. I received several emails saying that I would be receiving my mail-in or absentee ballot. Does that mean I will receive multiple ballots?: No. Due to a setting in the election system, multiple emails were issued when ballots began to be mailed out to voters. Despite the multiple emails, each registered voter will only be issued 1 ballot.

23. I filled my ballot out in blue ink. Will it still be valid?: As long as the circles are darkened you may use blue or black ink. It is likely a pencil will also have no issues being read by the scanner as long as the circles are darkened. Red ink will not be read by the scanners, so please do not use red ink to fill out your ballot.

24. I signed my name in the declaration area but put my birthdate where today's date should go. Will my ballot be accepted?: Yes, your ballot will be accepted. Cross out your birthdate if located in the incorrect area, date the declaration and initial the change.

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Will Information

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1. What is a will?: A will is a written document, signed by a person at least 18 years of age and of sound mind, which directs the manner of distribution of assets owned by the decedent at the time of death. The will should name an executor to probate the will after death and to carry out the administration of the estate. A will may also appoint guardians of the estate of minors who will receive property under the will.

2. Should everyone have a will?: Yes. It will guarantee that your lifetime accumulations are given to those persons, charities or institutions that you wish to benefit.

3. Is my will on file with the Register of Wills?: Original wills are not filed with the Register of Wills until after death. Before death, wills are usually kept by the person who wrote the will. However, in some instances, the original will may be retained by the attorney who prepared the will or may be held by a bank trust department.

4. What happens if you don't have a will?: An administrator can be appointed by the Register of Wills to handle the administration of the estate of a person who dies without a will. The Pennsylvania Probate Code enumerates the individuals or institutions entitled to administer an estate of a person who has died without a will. The decedent's estate is then distributed according to the Rules of Intestate Succession. The Intestate Laws name the beneficiaries and the amount to which each beneficiary is entitled. The Rules of Intestate Succession may not comport with the wishes of the decedent regarding the distribution of his assets.

5. When is a will effective?: A will is in effect when signed by the person making the will but does not become operative until that person dies. A will may be revoked at any time prior to death by the execution of a subsequent will or codicil or by destruction of the will itself by the testator (the person who signed the will). The document admitted to probate will be the last will signed by the testator.

6. Must a will be witnessed?: There is no requirement that a will be witnessed by anyone at the time of execution. However, after the death of the testator, two witnesses, either subscribing witnesses or non-subscribing witnesses, must verify the signature on the document as the signature of the testator. A will witnessed by subscribing witnesses at the time of execution can better survive a will contest because the testator's legal capacity to make a will can be verified more easily. Wills can be made self-proving if the testator and two subscribing witnesses sign proper acknowledgements at the time of execution. A self-proving will eliminates the necessity for witnesses to prove the execution of the will after the death of the decedent.

7. When should a will be changed?: The disposition of one's property is determined by many personal factors, including family, personal relationships and interests in charities. A will should be changed when those relationships change. Examples of this could be divorce or death.

8. If I am named in a will, can I simply assume responsibilities to carry out the terms of the will?: Before an individual or institution is legally qualified to take possession of the assets of a decedent, he or she must have proper authorization to administer the assets of the decedent. The Register of Wills grants this authority in a document called Letters Testamentary after the will has been probated (proven to be authentic).

9. If a short certificate is needed to liquidate or receive certain assets of a decedent, can I purchase one from the Register of Wills?: Once an individual or institution has court authorization to take possession of any assets, a short certified may be required before those assets can be released. As many short certificates as necessary may be purchased from the Register of Wills Office after the formal opening of an estate.

10. Does a valid will avoid Pennsylvania Inheritance Taxes?: Typically, a valid will does not avoid Pennsylvania Inheritance Taxes upon the death of the decedent. Since 2000, the Register of Wills of York County has collected and remitted to the Pennsylvania Department of Revenue more than $427 million in Pennsylvania inheritance taxes collected from estates administered in York County.

11. Must a lawyer write a will?: No. Anyone may write a will for himself or herself. However, professional assistance in writing a will is highly recommended in order to avoid errors and omissions in the document.

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York / Adams Drug & Alcohol Commission - Training

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1. I followed the steps but can't get my certificate, why?

There are several possible reasons for this. Please remember that training is sponsored by and certificates provided through DDAP. Delays in obtaining your certificate are common as a result of one of two things:

Unpaid fees. Remember that if you register for a course and don't cancel, you will be assessed a $50 fee by DDAP. Certificates cannot be printed until these fees are paid.
The second common reason is that the participant has multiple DDAP TMS accounts. Certificates are only available through the account under which you were registered. To avoid this, please only keep one TMS account, keep the information accurate and current.

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York County Special Needs Registry

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1. What is the 'GIS Agreement'? Where can I find that document?: Please refer to the GIS Agreement document that is linked above on the page. The GIS Agreement is a required document that must be signed by your municipality's elected official prior to the creation of your intial Special Needs Registry GIS map. This document provides security for the uses of the data contained in the map.

2. What should I do after I've collected paper copies of the Resident Sign-Up Form?: Once you've received copies of the Resident Sign-Up Form, your municipality will need to type that information into the required Excel spreadsheet that was distributed to each municipality. Once your data is typed into the Excel spreadsheet, you can begin the process for having your data mapped.

3. Where do I get the Excel form?

If your municipality does not have a copy of the required Excel form, you may use the following contact information to receive it:

Email York County Human Services / Alternatively you can Email the York County Office of Emergency Management
Shen Kreiser, York County Emergency Management Phone Number: 717-840-2990

4. Will County staff enter my resident information into the required Excel spreadsheet for me?: No. It is the municipality's responsibility to enter resident data from the paper sign-up sheet, to the required Excel spreadsheet.

5. The first block of the required Excel spreadsheet asks for an ID Municipal Number -- how do I fill that in?: Please refer to the Municipal Codes information. Find your municipality name, and then enter the two-digit code for your municipality in the "ID Municipal Number" field. Please make sure you choose the code associated with your municipality's name - NOT the mailing address of your citizens! (Ex: Mailing address is York, PA - but the municipality is West Manchester Township. Choose West Manchester Township's code.)

6. In the Township/City/Borough field on the required Excel spreadsheet, do I put the municipality name or the mailing address?: (Ex: Mailing address is York - municipality is Manchester): The Township/City/borough field should reflect your mailing address (Ex: citizen living in Manchester Township still has a mailing address of York - put York in this field)

7. How many resident sign-up sheets should I collect before having maps created?: The answer to this is at the discretion of each municipality -- there is no set amount of residents required to have maps created.

8. Who updates the ECRIN resident information?: Updates are the responsibility of each municipality. How information is updated (phone calls to participating residents, advertisements in newsletters or at community events, mailings) is also up to the individual municipalities.

9. How often should information be updated?: This is at the discretion of the municipality. Some municipalities may do it once every six months, while others may prefer to do it once a year.

10. How do I get a map created?

Once you feel you have collected enough resident sign up sheets, have entered all of your resident data into the Excel spreadsheet, and have had your elected official sign the GIS Agreement you can use the following contact information to begin the mapping process:

Email York County Human Services / Alternatively you can Email the York County Office of Emergency Management
Kelly Blechertas, York County Human Services, Phone Number: 717-771-9347
Shen Kreiser, York County Emergency Management, Phone Number: 717-840-2990

11. How do I get help with the Special Needs Registry?

Please use the following contact information if you have questions about any part of the ECRIN process:

Email York County Human Services / Alternatively you can Email the York County Office of Emergency Management
Kim Sellers, York County Human Services, Phone Number: 717-771-9347
Shen Kreiser, York County Emergency Management, Phone Number: 717-840-2990

12. How do municipalities get residents to sign up? How do they advertise the program?

Several municipalities have published the resident sign-up form and information on the program, in their semi-annual newsletters (York City, West Manchester Township, Dillsburg Borough, and Manchester Township, to name a few), while others have done mailing inserts with the annual tax bill (West York Borough), or published information about it in the local newspapers (Yoe Borough). Some municipalities are also planning on advertising the program at community events.

To date, the mailing included in the annual tax bill seems to have generated the most responses.

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Live Edit

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About York County

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Agricultural Land Preservation Program - Application Information

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Conflict Counsel

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Coroner

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County Bridge Program

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Court Self-Help Center

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Drug & Alcohol Commission

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Estate Information

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For Jurors

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Home - FAQs

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Human Services Department

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Inheritance Tax Information

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Magisterial District Judges

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MH-IDD - Early Intervention

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MH-IDD - Intellectual Disabilities

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MH-IDD - Mental Health

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Party to a Divorce Action

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Passports

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Probation Services

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Prothonotary

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Recorder of Deeds - Deeds & Mortgages

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Recorder of Deeds - General Information

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Recorder of Deeds - Miscellaneous

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Recorder of Deeds - Recording Information

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Recorder of Deeds - Research Inquiries

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Recorder of Deeds - Transfer Tax

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Register / Change Registration

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Safe Deposit Boxes

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Voting & Elections

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Will Information

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York / Adams Drug & Alcohol Commission - Training

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York County Special Needs Registry